Custom Member Fields

Add your own fields to your member records.

Very often, groups need to add extra information for the members in their group. Muzodo provides the fields most groups use and with custom fields, you're able to add your own to suit the needs of your group. Being able to add extra info about extras (especially those you don't see that often) is also very useful. These could be things like

  • Year Joined
  • Ability
  • Fees Paid
  • Etc.
These fields can be shown on the members tab and can be set to be either visible by administrators only or visible by the whole group.

Note:See the Admin only option below.

To add a custom field:

  • You must be an administrator of your group.
  • Click on the Group Tab and open your group details.
  • Scroll down to the Custom Member Fields option and click on Change..

Adding a Custom Member Field

The following screen opens:

Note that if you have already defined some fields they'll be available for editing here.

The following types of fields are available:

  • Text (single line or paragraph)
  • Number (whole numbers or numbers with fractions)
  • Date
  • Time
  • Checkbox - for those Yes/No options
  • Dropdown list (single or multiple choice)

Example

You need to record which members have paid their fees for this year. The best field type for this is a checkbox, so when you or another administrator enters the data you just need to tick the box. Be sure to tick 'Admin only' so that only administrators can see this information. Adding a default is optional - you may consider ticking it if most people have paid and you only want to untick it for those that haven't.

Admin only fields

These fields are used to record information for a member that is for administrators' eyes only. This information is therefore not visible when logged in as a non-admin. To make a field admin only, you just need to tick the 'Admin only' checkbox.

Using your custom fields

With the above example entered, it'll be presented as an option along with the standard fields when you create or update a member.

Customizing the Members tab

You can also change which columns show in the members tab. This is useful if there are fields you don't use or you want to include custom member fields you've created. To make these changes, open the members tab and click on the 'Columns' button on the right at the top of the members table.



Once you've made these changes, Muzodo will prompt you to choose whether to keep them temporarily (i.e. just during your logged in session) or save them and use it as a template for everyone in the group. You custom field will appear along side the standard fields you've selected:

Importing/Exporting to Excel

All Custom Fields form part of the import and export to Excel. An easy way to load custom field values to existing members is to export to Excel, add the values in the spreadsheet and then import again.